How do I create payees and submit ACH files in Digital Banking for Business Accounts?

Please note, you must create Payees prior to being able to submit ACH Files.

To create payees:

1. Begin by going to Business Services -> Admin from the online banking Dashboard.

2. Go to the Payees tab -> Get Started.

3. Choose Person or Business -> Enter the payee’s full name or business name. The remaining fields are optional. Once complete, select Add Payee.

4. Select Add Payment Method.

5. Payment Method Type = ACH.

6. Enter the Routing Number, Account Type, Account Number and a Nickname. Then select Save.

7. Repeat for each Payee you need to create.

To submit ACH files:

1. Start by going to Business Services -> ACH.

2. Templates tab -> New Template.

3. Complete the following fields:

·         Template Name

·         Offset Account (where you want funds to be credited/debited from)

·         Transaction Type:

o   Consumer Payments = payments to consumer/individuals (i.e., I want to pay my employees from my Veridian account)

o   Business Payments = payments to business accounts (i.e., I want to pay my water bill from my Veridian account to a city authority)

o   Consumer Collections = collecting funds from a consumer/individual (i.e. I want to collect rent payments from my rental property and deposit those funds into my Veridian account)

o   Business Collections = collecting funds from a business (i.e. I want to collect lease payments from Burger King, who leases space from me; funds to be deposited into my Veridian account)

·         Company Entry Description

·         Access Level

Then select Create Template.

4. Choose the template you’d like to add payees to -> Add Payees.

5. Choose all the payees you want to add to that particular template -> Assign Payee(s).

6. Click on the pencil icon next to each payee to enter an amount.

7. Select the Status, Amount and Addenda (optional) and then Save Changes.

·         If you want to “pause” or “turn off” a Payee, choose On Hold for their Status.

8. When you are ready to submit the template, select Review and Submit.

9. Complete the following fields:

·         One Time or Recurring

·         Frequency

·         Starting

·         Ending Date or Never

·         Non-Business Day Handling

·         Send Notification to Payee Upon Processing (select this if you wish to get an automatic email each time this transfer is processed)

Then Submit Template.